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Secretary Senior - Kennewick (SH82)

Company: Washington State
Location: Kennewick
Posted on: November 17, 2019

Job Description:

DescriptionSecretary Senior (SH82)Community Corrections DivisionEast Region - Section 2Tri-Cities AnnexKennewick, WAThe Washington State Department of Corrections (DOC) is seeking a highly motivated and qualified individual to take on the dynamic role of a Secretary Senior, supporting the Tri-Cities Annex, Tri-Cities Outstations, Kennewick Field Office and Community Corrections Violator Program. This position is located at the Tri-Cities Annex, Kennewick, WA.*This recruitment has been reopened to expand the candidate pool. If you applied to the previous recruitment for this position, you do not need to reapply.*Our mission at the Department of Corrections is to 'improve public safety'. With a vast number of innovative sustainability programs, and evidence-based practices used to reduce recidivism, Washington State is highly regarded as a strong leader in the field of Corrections.For additional information about our agency, please visit doc.wa.govTo be considered for this position, please attach the following to your online application:

  • A detailed, chronological resume, and
  • Letter of Interest that outlines how you meet the qualifications for this position, and
  • A minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.Phone number _AND email address are required for all professional references._DutiesKey responsibilities of a Secretary Senior include, but are not limited to:Duty:Provides complex clericical/secretarial support for four Community Corrections Supervisors at the Tri-Cities Annex, Tri-Cities Outstations, Kennewick Field Office and Eastern Washington Community Corrections Violator Program.Tasks include:Preparing agenda for unit staff meetings and support staff meetings, taking and transcribing meeting minutes, including distribution and maintaining them electronically;Project and/or database tracking;Drafting, typing, and proofing memos and letter responses to general corresponcence for supervisors and maintaining them electronically;Typing, to include, confidential reports/spreadsheets;Create and edit documents and perform complex word processing task using graphics, spreadsheets and charts through various databases;Monitors and maintains leave of CCOs on supervisor calendars;Work within the SharePoint system to include uploading documents, updated documents, and utilizing owner permissions;Assist supervisors with interview process to include: preparing candidate files, completing job reference and background checks, working with HR through recruitment, greeting candidates etc.;Schedules Polygraphs for CCO'sRuns monthly unit reports for CCS's to include: DWOP's, VIP's, Monthly Contacts and Dues/Overdues;Office Supply Ordering and Visa Card CustodianMake travel arrangements for staff and complete all steps to process travel with HQ Travel;Oversees and coordinates day to day operations as needed;Demonstrates skills to write clearly, factually and concisely;Ability to use computer and keyboard for extended periods of time;Manage multiple priorities and deadlines.Duty:Supplies back-up support to Office Supervisor position #SE30 & OAL position #BC25 when they are on leave.Tasks include:Building access/key control;Purchasing/ordering office equipment and CCO equipment;Manages/coordinates building issues;LID Coordinator functions;Support staff file assignments: receiving/processing work requests.Duty:Performs other duties as required.Tasks include:Infrequent tasks not included in other 95%.QualificationsRequired Qualifications:
    • High School diploma or equivalent.
    • Two years of increasingly responsible office experience requiring keyboarding or typing.
    • Valid Driver's license.Preferred Qualifications:
    • Knowledge of the Criminal Justice System.
    • Typing speed of at least 40 words per minute.
    • Willing and able to report policy violations.
    • Ability to multitask and prioritize work.
    • Ability to to work independently.Supplemental Information'The mission of DOC is to improve public safety.'For additional information about the agency, please visit doc.wa.gov.IMPORTANT NOTES:
      • Please include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.*Phone number *AND_ email address are required for all professional references._
      • Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
      • Employees may work directly with or in close proximity to incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
      • We are committed to maintaining a drug and alcohol free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
      • Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
      • Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
      • Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment may also be required. Employment is not contingent upon test results.
      • This position may be represented by a Union Shop.We are committed to hiring individuals who possess core diversity competencies:
      • Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
      • Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, genders, sexual orientations, and social, ethnic and cultural backgrounds.
      • Respectfully acknowledge people's differences and recognize these differences as important and valuable.
      • Promote inclusiveness.
      • Be culturally sensitive and appropriate.
      • Respect and value diverse backgrounds and traditions.DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.For questions about this recruitment, or to request reasonable accommodation in the application process, please email Karla Stewart or call us at (509) 867-5853. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.Salary: $2,717.00 - $3,511.00 MonthlyLocation: Benton County Kennewick, WAJob Type: Full Time - PermanentDepartment: Dept. of CorrectionsJob Number: 2019-10029Closing: 11/12/2019 11:59 PM PacificAgency: State of WashingtonAddress: View Job Posting for Agency Information View Job Posting for Location, Washington, 98504Phone: View Posting for Agency ContactWebsite: http://www.careers.wa.gov

Keywords: Washington State, Kennewick , Secretary Senior - Kennewick (SH82), Administration, Clerical , Kennewick, Washington

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